Job Purpose

The purpose of this position will be to provide administration and operational support to QUEST Alliance activities.

Job Responsibilities

• Coordinate travel itineraries, airfare ticketing, hotel reservations and other travel logistics for staff, visitors and consultants.
• Handle all in-coming telephone calls, distribute mail and route to appropriate staff for action, information or follow up.
• Schedule and coordinate meetings, special events and workshops as planned by the team.
• In coordination with the Grants/Contracts Manager, manage stock of office supplies for IYF Office and assist in ordering new supplies.
• Coordinate with printing vendor for production or new print materials as required.
• Coordinate IT network support, equipment maintenance and repairs as needed.
• Liaison with partners and programs as required
• Provide ongoing operational and logistical support including secretarial support to the IYF India Field Office.
• Create, update and maintain a filing system for QUEST project reports, briefs, brochures and other project related documents for quick reference and easy accessibility.
• Maintain contact databases and office calendars.

Reporting and key relationships

• Supervised by the Executive Director.

Qualification Requirements:

• 5-7 years of related job experience with a local or international NGO.
• Oral and written English fluency is required.
• Communication skills must be effective and courteous, requiring high integrity.
• Ability to work in a team and possess strong interpersonal skills.
• Excellent time management and organizational skills; ability to prioritize, multi-task and follow through to completion.
• Must possess computer skills using MS Office Suite.

To Apply:
Please email cover letter and resume to the International Youth Foundation at jobs@iyfnet.org with “Administrative Assistant - India” in the subject line. You will receive an acknowledgement upon receipt of your resume and application materials. Unfortunately, we are only able to respond further to candidates chosen for interviews or additional follow up. Please note only finalists will be contacted. No phone calls please. International Youth Foundation is an Equal Opportunity Employer.